Privacy & Data Protection – FISSI Lanes

Data Controller

AI Sport Solutions (AISS)
Vantaa, Finland
Email: info@fissi.fi  

Contact for Data Protection

info@fissi.fi, info@fissi.fi,

Register name and purpose

Register name: FISSI Lanes

Purpose: Managing reservations, user identification and resource allocation (slopes, lanes, training slots).

Personal data processed and sources

• User account and role (coach, manager, admin, user)
• Name and contact details (email, phone)
• Club / organization
• Reservation details (date, time, slope, lane, team)
• Log data (logins, changes)
• Athlete information indirectly (team name; no PII unless specifically entered by the club/manager)
• Coaches’ phone numbers can be shown to other coaches only with the coach’s consent (either at the profile level or per reservation) to facilitate coordination of training sessions.

Sources: the user, the user’s organization (e.g., club/resort), and system logs.

Legal basis for processing

• Contractual necessity (provision of the service)
• Legitimate interests (system operation and misuse prevention)
• Consent (e.g., email communication, where requested separately)

Disclosures and transfers

No disclosures to third parties without a legal basis. Technical maintenance may take place within the EU/EEA.

Data retention

• Active reservations: retained as required for operations
• Archived reservations: up to 5 years
• User accounts: deleted no later than 24 months after inactivity

Data subject rights

• Right of access to own data
• Right to rectification and erasure
• Right to object and to restriction of processing
• Right to data portability
• Right to lodge a complaint with the Data Protection Authority

Requests can be addressed to the controller’s contact details. We may request proof of identity where necessary.

Data Protection Ombudsman: tietosuoja.fi: tietosuoja.fi

Data security

• Data stored on technically secured servers
• Role-based access control (coach, manager, admin); personal credentials required
• Logging and monitoring to prevent misuse

Cookies and logs

We use session cookies for login and language preferences. Log data is collected for security and misuse prevention.

Changes to this statement

We may update this statement due to operational or legal changes. The latest version is always available on this page.